In this video, I will show you how to create a Petty Cash Envelope and open it for use on a project. Petty cash helps handle small, day-to-day expenses while keeping everything controlled and traceable.

First, let’s define what a Petty Cash Envelope is. It represents a fixed amount of cash assigned to a specific crew member to manage expenses. Every transaction inside the envelope is tracked and reconciled later.

To create an envelope, open the Petty Cash menu and click Create PCE.

Select the Crew Member who will be responsible for these funds (for example, a Line Producer). If applicable, you can select a specific Purchase Order to link this cash to. Enter the Advance Amount, which is the total cash limit for this envelope. Then, set the Issue Date and the Due Date for when the envelope should be reconciled. Click Save to continue.

Next, you need to record the actual transfer of funds to open the envelope. In the payment form that appears, enter the Date Paid and the Payment Method (such as Bank Transfer). Enter the Amount Paid to confirm the advance. Most importantly, select the Paid From account (e.g., your Bank of America account) to track where the money left your system. Click Submit.

The envelope is now ‘Open’ with a positive balance. This system gives your crew flexibility for on-site purchases while keeping the accounting data simple and clear for the finance team.